For Craft Lodges, Provinces & Halls

Your summons, your books, and your candidates finally one record.

LodgePay is the lodge operating system. Website, member portal, meetings, dues, charity with Gift Aid, candidate pipeline, Almoner welfare, and reporting. Built around the way officers already serve the lodge.

Book a demo See what is included
No setup fee
Officer training included
14-day sandbox
Lodge officers
Built for

Every lodge body, from one Craft lodge to a Province.

Pick the work you need today. Websites, summons, dues, charity and member communications all stay in one record.

01Craft Lodges
02Royal Arch
03Mark Lodges
04Provinces & Districts
05Hall Groups
The Platform

One platform. Every officer covered.

LodgePay lets each lodge buy what it needs today and grow into the rest. Each part maps to a real officer's work.

Lodge operations

The Lodge Operating System

Everything an officer team needs to run the lodge, take payments, and reclaim every penny of Gift Aid.

  • Lodge website & member portal
  • Meetings, summons & RSVPs
  • Dues & payments via Mooov
  • Gift Aid & GASDS at source
  • Treasurer reconciliation
Bought by Secretary & Treasurer
Lodge intelligence

Lodge Intelligence

AI that lifts the work off officer shoulders. Members-at-risk, post-meeting summaries, summons drafting, and the audit trail.

  • AI assistant for drafting
  • Members-at-risk insights
  • Post-meeting summaries
  • Data quality & consent checks
  • Candidate pipeline with AI
Bought by Master & Mentor
Provincial platform

The Provincial Platform

Province-wide rollout, central oversight, annual returns, and the operator console for portfolio visibility.

  • Operator console & dashboards
  • Annual returns CSV (one click)
  • Bulk lodge operations
  • Central billing across lodges
  • Migration & named support
Bought by Provincial Grand Master
Treasurer reconciliation
For the Treasurer

Most lodges can recover £1,000+ a year in missed Gift Aid.

LodgePay helps find it automatically: on dues, at the festive board, and on every donation. Add GASDS cash collections and the value can go much further.

£225
From dues, itemised charity portion across 30 members
£900
From the festive board, eight meetings a year
+ GASDS
Up to £8,000/year on cash collections
Public website & member portal

A lodge website that does more than tell the story.

Visitors find the lodge, members manage their commitments, officers update content without calling a webmaster. Each lodge keeps its own identity, content, and pace.

Per-lodge branding AI-assisted drafting Installable PWA Digital lodge card SEO ready
Explore the platform →
Lodge website on phone
Meetings, summons & hospitality

From summons draft to attendance roll, in one record.

RSVPs that capture what catering actually needs. Ceremony versus dining. Guests. Dietary notes. Attendance. The evening runs from one source of truth, not three different chats.

Summons workflow Print & email parity Dietary by member Steward counts Attendance to record
Explore the platform →
Lodge meeting
Charity, candidates & welfare

From first enquiry to fortieth year, with care visible at every stage.

A pipeline that doesn't lose candidates. Charity campaigns with full Gift Aid attribution. Welfare cases with discretion-aware permissions. The slow, considered work of the lodge, treated with the seriousness it deserves.

Candidate CRM AI next-action Almoner welfare Mentor sign-off Donor history
Explore the platform →
Lodge candidates
What replaces what

When LodgePay arrives, the lodge leaves behind.

The Treasurer's spreadsheet

The parallel ledger that tracks what the bank didn't. The reconciliation that takes a Sunday afternoon. The dues spreadsheet emailed back and forth. Replaced with one ledger that matches the bank.

The summons WhatsApp group

The thread where dietary requirements get lost. The replies that arrive at midnight. The chase the night before the festive board. RSVPs and dietary notes now live next to the meeting record.

The Almoner's notebook

Pastoral care belongs in software designed for it, not a paper notebook in a drawer. Welfare cases with discretion-aware permissions, so the right people see what they need to help.

The candidate Sunday email

"Where are we with that candidate?" answered with "I'll have to check." A pipeline that shows every candidate, every stage, every owner, every next action.

Provincial team
For Provinces & Districts

One platform for the Province. Each lodge still its own home.

Roll LodgePay across the Province with per-lodge sites, books, and members. Central staff retain billing, support, integrations, and portfolio reporting.

Province-level dashboards show dues posture, summons compliance, RSVP coverage, and charity performance across every lodge. Annual returns export in one click. Migration planning included.

Speak to us about a Province-wide rollout
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A lodge is not a website. It is brethren meeting on the level. LodgePay exists so the labour around that meeting, the charity after it, and the care between meetings does not exhaust the brethren who already give their time without fee or reward.

LodgePay · Principles we build toward

Find out what your lodge has been leaving on the table.

A 30-minute walkthrough, free, no commitment. We'll show you the Gift Aid your lodge could be reclaiming, with your own membership numbers.

Book the walkthrough View pricing
Features

Everything a lodge actually does, in one record.

Public site, member portal, meetings, summons, dues, payments, charity with Gift Aid, candidate pipeline, Almoner welfare, AI assistant, full reporting suite, and provincial oversight. Built around the way officers already serve the lodge.

I · Online presence

A lodge website that does more than tell the story.

Visitors find the lodge, members manage their commitments, officers update content without calling a webmaster.

Lodge website

  • Branded lodge website

    Public site with the lodge name, history, officers, charity story, and meeting calendar. Per-lodge branding, colours, and tagline.

  • Section-based editor

    Officers update content directly. Visual builder for the home page and main sections. AI-assisted drafting for fast first drafts.

  • Member portal

    Every member signs in to a dashboard showing upcoming events, summons, dues, donations, payments, and digital lodge card.

  • Installable to phones

    Progressive web app the lodge installs to a member's home screen like a native app. Works offline for the most-used screens.

  • Public events & charity

    RSVP-able events on the public site. Charity campaign pages with progress tracking and donation flow tied to Gift Aid.

  • Enquiry capture

    Contact forms feed straight into the candidate pipeline. No copying email addresses into spreadsheets.

II · The Secretary's domain

From summons draft to attendance roll, in one record.

Meetings are the spine of the lodge year. LodgePay treats them as first-class records, not generic calendar entries.

Lodge meeting

  • Meeting records

    Every meeting is a record with date, location, ceremony type, agenda, and attendance. Distinct from generic events because it carries operational weight.

  • Summons workflow

    View, edit, print, and send the summons from one screen. Send history preserved. Tokenised public links for members.

  • RSVPs that match lodge life

    Ceremony attendance vs dining captured separately. Guests, dietary notes, payment status, apologies on one event.

  • Dietary tracking by member

    Members maintain dietary preferences once. The system carries them forward to every event RSVP.

  • Steward counts

    Real-time confirmed counts for the Steward, with cut-off dates and chase reminders. No more spreadsheets the night before.

  • Attendance to record

    Attendance feeds the member's history. Years of data without anyone typing it in.

III · The Treasurer's domain

A ledger that matches the bank, with Gift Aid found automatically.

This is where most lodges leak money, time, and accuracy. LodgePay closes the gaps and surfaces every penny of Gift Aid the lodge is owed.

Treasurer's desk

  • Mooov payment orchestration

    Payments routed through Stripe, Mollie, or other PSPs. Resilience, choice, and one consistent ledger across providers.

  • Webhook-verified status

    Payments don't get stuck pending. Webhook reconciliation across providers means the ledger matches the bank.

  • Dues with charity portion

    Annual subs split into membership and charitable portions. Gift Aid applies automatically to the eligible part.

  • Bulk dues runs & reminders

    Schedule the annual run for every member. Automated reminders on a sensible cadence, escalation for the genuinely late.

  • Festive board collections

    The alms collection at the meeting, attributed to members, with Gift Aid on those with declarations.

  • GASDS cash tracking

    Track cash collections, surface them as Small Donations Scheme eligible. Up to £8,000/year reclaimed without declarations.

  • Bank import & reconciliation

    Import CSV from the lodge bank. LodgePay matches to payment intents and surfaces unmatched. Month-end is confirmation, not archaeology.

  • HMRC-ready exports

    Gift Aid claim flows and GASDS annual allowance reporting. The lodge files the claim, we surface what's owed.

IV · Membership, charity & welfare

From first enquiry to fortieth year, with care visible.

The work that shapes the lodge isn't transactional. It's bringing in new members, running the charity, and looking after the brethren who need it.

Charity and welfare

  • Candidate CRM

    Managed journey with stages: enquiry, interview, proposer, ballot, initiation. Every candidate is a record with owner and activity log.

  • Pipeline board

    Kanban board showing every candidate by stage. Workload obvious at a glance. Drag to advance.

  • Charity campaigns

    Run a campaign for the Festival or a one-off appeal. Each has a target, story, progress tracker, and donor history.

  • Donor history per member

    Every member's giving history preserved. Charity Steward sees who gave what, when, with full Gift Aid status.

  • Welfare cases

    Each case is a record: the member, the situation, the support, the people involved. Sensitive content with proper access control.

  • Discretion-aware permissions

    The Almoner sees full case detail. The Master sees a case exists. The wider lodge sees nothing. Pastoral care meets GDPR.

  • Mentor assignment

    Mentor assigned to each candidate and new member. Contact history, progression tracking, sign-off ready for Grand Lodge.

  • Communications hub

    Templates, newsletters, audience selection, status tracking. Merge tags for personalised lodge emails.

V · AI, reporting & oversight

Reports that answer the room, before it asks.

Lodge committee meetings and AGMs run on numbers. LodgePay produces the briefings. The AI does the drafting.

Reporting

  • AI assistant

    Drafts summons, suggests next actions, summarises post-meeting notes. The Master's gavel stays where it belongs.

  • Members-at-risk insights

    The assistant flags brethren drifting from attendance, dues, or engagement. Mentor outreach before they resign.

  • Post-meeting summaries

    Generated automatically from the meeting record, ready for circulation or the next agenda.

  • Data quality checks

    The assistant surfaces missing dietary, addresses, consent gaps, expired declarations. Clean records, automatically.

  • Treasurer & Charity reports

    Income breakdown, dues posture, reconciliation status, Gift Aid reclaimable. Every line tied to its payment intent.

  • Province annual returns

    One-click CSV export across every lodge in the Province. The most painful annual task, made trivial.

  • Audit trail

    Every sensitive action logged: who, what, when, which record. Export-ready for compliance reviews.

  • Role-based access & MFA

    Nine officer roles with granular permissions. MFA for admin users. PCI scope managed by Mooov and providers.

See it run on your lodge.

We set up a sandbox with your lodge's branding so officers see exactly how it would work before deciding.

Book the walkthrough
Pricing

One year of LodgePay pays for itself.

Most lodges leave £1,000 or more in Gift Aid unclaimed every year. LodgePay finds it automatically, on dues, at the festive board, and on every donation.

A typical 30-member lodge reclaims £1,125 a year.

Without filling in a single form. The platform pays for itself before we factor in the time it saves.

£225
From dues, itemised charity portion
£900
From the festive board, eight meetings
+ GASDS
Up to £8,000/year on cash gifts
Single Lodge
Essentials
From£149/mo
billed annually · or £169 monthly
Everything an officer team needs to run the lodge, take payments, and reclaim every penny of Gift Aid.
The lodge, online
  • Public lodge website
  • Member portal & PWA
  • Digital lodge card
The money, handled
  • Mooov payment orchestration
  • Bank import & reconciliation
  • Treasurer report
Gift Aid, everywhere
  • Gift Aid on dues & donations
  • GASDS cash tracking
  • HMRC-ready exports
Meetings & dues
  • Summons workflow
  • RSVPs & dietary tracking
  • Bulk dues & reminders
Get a walkthrough
Most Lodges Choose This
Complete
From£229/mo
billed annually · or £259 monthly
Everything in Essentials, plus the AI assistant, candidate pipeline, Almoner welfare, and full reporting suite.
Everything in Essentials, plus:
  • AI assistant for drafting
  • Members-at-risk insights
  • Post-meeting summaries
  • Data quality checks
Membership & care
  • Candidate CRM & pipeline
  • Almoner welfare cases
  • Mentor assignment & sign-off
  • Charity campaigns
Reports & compliance
  • Charity & recruitment reports
  • Full audit trail
  • SAR & consent management
Get a walkthrough
2 to 6 lodges
Group
From£349/mo
2 lodges · then £119 per extra
Everything in Complete for halls, groups, or connected lodges with shared oversight and central billing.
Everything in Complete, plus:
  • Separate lodge records
  • Per-lodge branding & site
  • Cross-lodge reporting
  • Central billing, one invoice
  • Lodge context switching
  • Multi-lodge member visibility
  • Shared rollout support
Get a walkthrough
Provincial Rollout
Province
From£2k/mo
+ £35 per lodge · typically £4,500/mo
Province-wide rollout, central oversight, migration planning, and ongoing support.
Everything in Complete, plus:
  • Operator console
  • Province-wide dashboards
  • Annual returns CSV (one click)
  • Bulk lodge operations
  • Health-style portfolio signals
  • Migration planning included
  • Named provincial contact
Talk to us
Common questions

Pricing, plainly answered.

If your question isn't here, the walkthrough is the fastest way to get a precise answer.

Book a walkthrough
How does the Gift Aid claim actually work?
LodgePay records every eligible payment, ties it to a member's Gift Aid declaration, and produces an HMRC-ready report. The lodge or province files the claim with HMRC and receives the reclaim direct to its bank account. We don't touch the money.
What is GASDS and why does it matter?
The Gift Aid Small Donations Scheme lets charities reclaim a Gift Aid equivalent on small cash donations up to £8,000 per year, without needing declarations. Cash collections at the festive board often qualify. Most lodges miss this entirely. LodgePay tracks the cash and surfaces what's reclaimable.
Are payment processing fees included?
No. Mooov routes payments through Stripe, Mollie, and other PSPs. Standard processing fees from those providers apply, passed through at cost. We don't mark them up. Our pricing is for the platform itself.
Can a lodge start small?
Yes. Start with Essentials. Most lodges add Complete features within their first year as the candidate pipeline and Almoner module become important. Upgrading is one click and we'll move existing data automatically.
Is there a setup fee?
No setup fee on any tier. Onboarding is included: branding setup, Mooov configuration, officer training, and a guided first month. Provincial rollouts include migration planning as standard.
Can the lodge try it before committing?
Yes. We offer a free walkthrough where we set up a sandbox with the lodge's branding so officers can see exactly how it would work before deciding.
What about data security?
Lodge data is tenant-isolated, encrypted in transit and at rest, with PCI scope managed by Mooov and underlying providers. MFA for admin users. Gift Aid records are retained for the seven years HMRC requires. The audit trail logs every sensitive action.
Can we cancel?
Annual plans renew yearly. Monthly plans cancel any time with one month's notice. Lodge data exports as standard CSV at any point so the lodge keeps its records.
How do Provinces buy?
Talk to us. Provincial pricing depends on lodge count and rollout scope. Most provinces start with a small pilot of three to five lodges, prove the case at provincial council, then roll out. We help with the business case, the data migration, and the officer training.
Talk to us

Book a walkthrough on your lodge.

A 30-minute session where we set up a sandbox with your lodge's branding and walk you through exactly how it would work, with your numbers.

Get in touch

Whether you're a Secretary curious about the platform, a Treasurer who wants the Gift Aid story properly explained, or a Provincial team weighing a rollout, we'll find the right format.

Email
hello@lodgepayments.co.uk
For demos, enquiries, and provincial conversations
Office
Chelmsford, Essex
Visits by appointment for provincial teams
Walkthroughs
30 minutes · Free · No commitment
Book via the form, or write directly
Walkthrough request
Tell us about your lodge
e.g. St Aubyn's Lodge No. 1858
We'll be back within one working day. No spam, no follow-up sequences.